Committee Descriptions

Committee work is the second of the three main areas in which parents of OC students are expected to contribute. Parents can choose among many committees to find the work that suits them best. As part of each family’s commitment to the OC, one parent per family agrees to sign up for one type of committee and to complete the tasks required of them by that committee during the school year.

 

CAFETERIA COMMITTEE (20 Members):

Description: The Cafeteria Committee is made up of co-opers who stay after (or come early to) their co-oping shifts so that they can help monitor students in the cafeteria during lunch. Committee duties include supporting appropriate behavior and helping kids collect and dispose of their lunches appropriately.

Time Commitments: Committee members will work with the chair to create a schedule to ensure coverage during the lunch hour. Ideally committee work can be accomplished before or after co-op shifts.

Tasks/Meetings: One scheduled meeting in August prior to the school year. Additional communication is most often in-person or via email.

Committee chair and contact? Kitty Setterberg. Faculty representative Penny.

 

COMMUNITY CONNECTIONS COMMITTEE (10 Members):

Description: The goal of the Community Connections Committee is to bring the whole school community together through events and school-wide service projects. Annual Events that are hosted by this committee include: the Back to School picnic, Gingerbread Houses at the Holiday Craft Bazaar, participation in the St. Patrick’s Day parade, the Art Stroll Talent Show, and Lagoon Day.

Time Commitments: We begin having a meeting late summer and may occasionally meet during the school year to prep for the activities offered throughout the year. Some work must be accomplished from home with planning and organizing. Other committee hours are accomplished through meetings and the committee activities.

Tasks/Meetings: There are opportunities for individuals to organize and provide Zip Code Parties, and the Back to School Picnic. There are also many opportunities for other parties and activities throughout the year.

Committee Chair and contact? Esther Pruiksma; Estherlovestars@yahoo.com. Faculty representative Hilary.

 

COMMUNITY SUPPORT COMMITTEE (17 Members):

Description: Members of this committee are chosen by the teachers. This is a committee of caring and community building that helps make the classroom families feel supported and connected. The “Community Support rep” helps solve problems in the classroom, organizes a few general get-togethers, emails information about school notices and reminders about events, and coordinates support for families who may need help.

Time Commitments: Time commitments fluctuate depending on the needs of the individual classrooms. You may be setting up classroom events and activities, providing meals, carpools or babysitting for families in need. You are also responsible for organizing teacher and staff birthdays, teacher appreciation week, and PTK dinners.

Tasks/Meetings: There are typically 2-3 meetings throughout the year, and much email conversation. You are also expected to attend the classroom parent meetings, bringing forward community items for discussion. You also check-in often with the teacher and support them with any situations they feel deserve your attention.

Committee Chair and contact? Lehua Weaver; lehuaw@gmail.com. Faculty representative Lindsay

 

COORDINATION COMMITTEE (4-6 Members):

Description: The Coordination Committee ensures that all OC families are assigned to their preferred OC Committee. The members work closely with the Faculty Reps, Committee Chairs, and the Steering body to ensure that all committees run smoothly and that members are supported in ways that serve the Open Classroom.

Time Commitments: Must be willing to attend 4-6 meetings throughout the school year. Many tasks are accomplished at home and during the summer months in prep for the following school year.

Tasks/Meetings: Individual committee support, meeting attendance, Chair Training planning and participation, spreadsheet maintenance, mediation and Chair support etc.

Committee chair and contact? Julie Bartel; julietbartel@gmail.com. Faculty representative

 

CO-OP COMMITTEE (17 Members):

Description: This committee member is chosen by the teacher. The classroom “Co-op reps” work closely with the teacher to coordinate the classroom co-op schedule and to help contact parents who miss their co-op times and may need additional support.

Time Commitments: This committee meets during the summer to prep for the upcoming school year. Much of the committee responsibilities can be accomplished from home, via email and in the classroom handling any scheduling issues.

Tasks/Meetings: There are opportunities for individuals to organize and provide education for Co-op Workshops typically held in the beginning of the year. Other tasks involve scheduling issues or creating coverage for parents having problems in covering co-op shifts.

Committee Chair and contact? Harmonie Ravarino (Littles); harmonierav@yahoo.com, Alisa Ries (Middles), Traci Thompson (Uppers). Faculty representative Amanda & Chantelle.

 

FUNDRAISING COMMITTEE (20 Members):

Description: The mission of the Fundraising Committee is to raise the funds our school needs to provide unique field trip opportunities, music & dance programs, improved technology, and art supplies, and to support the whole-child education model that emphasizes community and individual expression. This committee hosts many events during the year such as the Walk-A-Thon, Art Stroll Auction, Holiday Bazaar, and more.

Time Commitments: This group has monthly meetings throughout the school year that all committee members must attend. These meetings are typically offered on a weekday evening at the school. Members also communicate frequently through email and less frequently in person during school hours. Committee members can work from home related to event planning and management and are expected to participate in person for some of the Walk-A-Thon and Art Stroll.

Tasks/Meetings: Specific tasks related to this committee could involve planning and management of the Walk-a-Thon, Art Stroll, Love Utah Give Utah and T-Shirt sales. Coordination between other committees is also a necessary task for individual members.

Committee chair and contact? Justin Simmons. Faculty representative Shelly & Penny.

 

GARDEN COMMITTEE (10 Members):

Description: The Garden Committee works closely with the teachers and students to create an outdoor classroom space that can be used for a variety of curricular experiences. Tasks involve planting, harvesting, construction, creation and watering.

Time Commitments: Much of this committee work is accomplished outside and during the spring and summer months. Committee members can take the lead in creating classroom curriculum that supports the outside work.

Tasks/Meetings: Meetings are held to work in the garden areas. Tasks do involve watering during the summer months.

Committee chair and contact? Tamara Young; threelaws@gmail.com. Faculty representative James.

 

LIBRARY COMMITTEE (15 Members):

Description: Members of the Library Committee are expected to participate in planning, setting up, breaking down, and managing the annual book fair. Committee members are also expected to shelve books weekly. In addition, members 11 direct literacy events, pull books for teachers, display seasonal books, prepare books for the shelves, and assist the librarians in other tasks.

Time Commitments: The Library Committee is in charge of two book fair events each year; Members are expected to participate in event planning, managing the book fairs, set-up and clean-up. There are also weekly expectations to shelve books and assist the Librarians with specialized tasks. Some individual tasks also occur during the year. Typical time commitments can be managed before/after school and on co-op days or days you are free.

Tasks/Meetings: There are generally 1-2 meetings per year.

Committee chair and contact? Jai Hogue; Jjhogue@gmail.com. Faculty representative Pam.

 

PHILOSOPHY COMMITTEE (10 Members):

Description: The purpose of the Philosophy Committee is to infuse the OC’s unique child-centered, learning-together philosophy, as described in our charter, into the daily workings of the school. We administer a yearly OC Philosophy Survey to both adults and students to assess whether we are ‘walking the walk,’ share the results with the community, reinforce our strengths and brainstorm improvements for our weaknesses.

Time Commitments: We meet about four to six times over the course of the school year for about an hour and a half (in the evenings). Planning and organization of these events can occur over email and within smaller groups.

Tasks/Meetings: Tasks include: attending our meetings; staying in touch with your subcommittee if you work on a special project (outlined at the beginning of the year); attending meetings of other committees (one or two of our members each time), such as Steering and New Families; writing articles for OCCN about philosophy; other tasks as they come up. Several meetings are held throughout the year, primarily in the evenings related to the tasks of this group.

Committee Chair and contact? Melaney Birdsong Farr; oc@melaneyb.com. Faculty representative Denny Jo.

 

PUBLICITY COMMITTEE (14 Members):

Description: The Publicity Committee is responsible for spreading the word about the Open Classroom and for recruiting new families to the school. Publicity hosts several Parent Information Nights throughout the year, as well as booths at the Avenues Street Fair and other public venues. Publicity is responsible for allocating the advertising budget to ensure the greatest impact in the community through print, radio, online, or other advertising campaigns.

Time Commitments: Attendance at several meetings is required plus attendance at the below functions. Some of the time commitment can be accomplished from home with planning and organizing.

Tasks/Meetings: Our tasks involve creating awareness about the OC through the Avenues Street Fair, St Patrick’s Day Parade, OC Open Houses, advertising in local papers and on-line. Committee members are involved in the planning, organizing and advertising of these events. Meetings may occur several times throughout the year and much communication is done via email.

Committee Chair and contact? Catherine Spruance; carrie.spruance@gmail.com. Faculty representative Amber.

 

STEERING COMMITTEE (28 Members):

Description: Members of the Steering Body are elected by their class during the first parent meeting. The Steering Committee is the main governing board for our school and is responsible for planning and approving the direction of the Open Classroom. Representatives from each classroom meet monthly to discuss and approve activities, policies, procedures and budgets.

Time Commitments: Expect monthly Steering meeting attendance and sub-committee responsibilities for some. You must also take information from the Steering committee back to your individual classrooms and generate conversation related to the topics.

Committee Chair and contact? Mindy Lokey. Faculty representative Amanda.

 

TRAFFIC COMMITTEE (40 Members):

Description: Traffic Committee members are responsible for helping kids get safely to the curb and will monitor kid/parent car drop-off safety one shift per week for the entire school year. Morning shifts involve setting up cones, signs and flags and keeping the flow of traffic moving. Afternoon shifts involve directing the safe pick-up of kids and putting equipment away.

Time Commitments: Be willing to monitor kid/parent car drop-off safety two shifts per week for the entire school year. Each shift is about 20-25 minutes. This is a very team oriented committee and members often help each other out regarding needs to miss shifts.

Tasks/Meetings: Morning shifts involve setting up cones, signs and flags and keeping the flow of traffic moving. Afternoon shifts involve the safe pick-up of kids and putting equipment away for the nights. Many of these shifts can be accomplished on your co-op day with teacher approval. There is one meeting at the beginning of the school year, and miscellaneous communication via email.

Committee Chair and contact? Tamara Morgan. Faculty representative Tina B.

 

VISUAL & PERFORMING ARTS COMMITTEE (20 Members):

Description: Members of this committee will work closely with classroom art co-opers (and would ideally be art co-opers) in creating age appropriate art in the classroom. This committee also organizes the annual Art Stroll and the annual Holiday Bazaar. Members have the opportunity to facilitate school-wide music events and music field trips, as well as supporting classroom musical activities, music staff, and classroom teachers.

Time Commitments:

Tasks/Meetings:

Committee chair and contact? Jessica Liebrecht. Faculty representative

 

WEB COMMITTEE (3 Members):

Description: The Web Committee manages and maintains the OC website and mailing lists. It also coordinates with other committees to make sure the content and school calendar on the OC website are up-to-date.

Time Commitments: One or two meetings a year, with primary communication done via email. There is work done over the summer in preparing for the new class lists and committee lists. Checking email often is necessary as issues come up during the summer and the school year. Most work is accomplished from home.

Tasks/Meetings: The Web Committee manages and maintains the OC Website and mailing lists. We coordinate with other committees to make sure the content on the site is up-to-date and maintain a calendar of OC events.

Committee Chair and contact? Rachel Matheson; rachel@ocslc.org. Faculty representative Pam.

 

YEARBOOK COMMITTEE (6 Members):

Description: The Yearbook Committee is responsible for creating a yearbook that expresses the spirit of the year for the entire school. In addition to photos, tasks might include assistance with page layout, sales, proofreading, and organization of parent/child participation.

Time Commitments: Two to three meetings a year, the biggest part of the work being accomplished in the early spring months in prep for publication. Some work needing to be accomplished during co-op shifts and some work completed at home.

Tasks/Meetings: Photography, and collection of photos from events and activities, assistance with page lay-out and organization of parents/children participation.

Committee Chair and contact? Trista Emmer; starsandjars@gmail.com. Faculty representative Caitlin.